How to Download and Use Excel Power Pivot in 2016
If you are looking for a powerful tool to perform data analysis in Excel, you might want to try Power Pivot. Power Pivot is an add-in that allows you to import, manipulate, and analyze large amounts of data from various sources. In this article, you will learn how to download and use Excel Power Pivot in 2016.
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What is Excel Power Pivot?
Power Pivot is an add-in that you can use to perform powerful data analysis in Excel. It enables you to create a data model that consists of multiple tables from different sources. You can then create relationships between these tables, add calculated columns and measures using Data Analysis Expressions (DAX) language, and create interactive reports using PivotTables and PivotCharts.
Some of the benefits of using Power Pivot are:
It can handle millions of rows of data without slowing down your computer.
It can connect to various data sources such as databases, files, web pages, etc.
It can perform complex calculations using DAX formulas.
It can create dynamic reports that update automatically when the data changes.
It can share your workbooks with others using SharePoint or Microsoft 365.
How to Enable Power Pivot in Excel 2016?
Power Pivot is an add-in that is built into certain versions of Office 2016, but by default, it is not enabled. To enable Power Pivot before using it for the first time, follow these steps:
Go to File > Options > Add-Ins.
In the Manage box, click COM Add-ins > Go.
Check the Microsoft Office Power Pivot box, and then click OK.
The ribbon now has a Power Pivot tab where you can access the features of Power Pivot.
How to Import Data into Power Pivot?
To start using Power Pivot, you need to import some data into it. You can import data from various sources such as Excel worksheets, text files, databases, web pages, etc. To import data into Power Pivot, follow these steps:
On the Power Pivot tab, click Manage Data Model. This will open the Power Pivot window.
On the Home tab, click Get External Data. You will see a list of data sources that you can choose from.
Select the data source that you want to import from, and follow the instructions on the screen. You might need to provide some information such as the file name, the connection string, the credentials, etc.
After you select the tables or queries that you want to import, click Finish. The data will be loaded into Power Pivot.
You can repeat this process to import more data from different sources. You can also refresh the data anytime by clicking Refresh on the Home tab.
How to Create Relationships between Tables in Power Pivot?
One of the key features of Power Pivot is that you can create relationships between tables from different sources. This allows you to analyze data across multiple tables as if they were one. To create relationships between tables in Power Pivot, follow these steps:
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On the Home tab, click Diagram View. This will show you a graphical representation of your tables and their fields.
Drag a field from one table to a matching field in another table. A line will appear between them, indicating a relationship.
If you want to edit or delete a relationship, right-click on the line and select Edit or Delete.
You can also create relationships using the Manage Relationships button on the Design tab. You can view and edit all the relationships in your data model using this option.
How to Add Calculated Columns and Measures in Power Pivot?
Another powerful feature of Power Pivot is that you can add calculated columns and measures to your tables using DAX formulas. DAX is a formula language that allows you to perform complex calculations on your data. Calculated columns are columns that are derived from other columns or values in your table. Measures are values that are calculated based on a filter context, such as a PivotTable or a slicer. To add calculated columns and measures in Power Pivot, follow these steps:
On the Home tab, click Data View. This will show you a tabular view of your tables and their fields.
To add a calculated column, select an empty cell in the column area of your table, and enter a DAX formula in the formula bar. Press Enter to confirm.
To add a measure, select an empty cell in the calculation area of your table (below the column area), and enter a DAX formula in the formula bar. Press Enter to confirm.
You can also use the Calculated Column and New Measure buttons on the Calculations group of the Home tab to add calculated columns and measures. You can edit or delete them by right-clicking on them and selecting Edit or Delete. How to Create PivotTables and PivotCharts from Power Pivot?
Once you have imported, related, and calculated your data in Power Pivot, you can create PivotTables and PivotCharts to analyze and visualize your data. PivotTables and PivotCharts are interactive reports that allow you to summarize, filter, and slice your data in various ways. To create PivotTables and PivotCharts from Power Pivot, follow these steps:
On the Power Pivot tab, click PivotTable or PivotChart. You will see a dialog box where you can choose where to place your report.
Select a location for your report, such as a new worksheet or an existing worksheet. Click OK.
You will see a blank report and a field list on the right side of the screen. The field list shows all the tables, columns, and measures in your data model.
Drag and drop the fields that you want to use in your report to the appropriate areas, such as rows, columns, values, filters, etc.
You can change the layout, format, and style of your report using the options on the ribbon.
You can also create PivotTables and PivotCharts from the Power Pivot window by clicking PivotTable or PivotChart on the Home tab.
How to Refresh Data in Power Pivot?
If you have imported data from external sources into Power Pivot, you might want to refresh the data periodically to reflect any changes in the source. To refresh data in Power Pivot, follow these steps:
On the Power Pivot tab, click Manage Data Model. This will open the Power Pivot window.
On the Home tab, click Refresh. You will see a dialog box where you can choose which tables to refresh.
Select the tables that you want to refresh, or select All to refresh all the tables. Click OK.
The data will be updated from the source. You can also refresh the data automatically by setting a schedule on the Data tab of the Power Pivot window.
How to Share Power Pivot Workbooks?
If you want to share your Power Pivot workbooks with others, you have several options. You can:
Save your workbook as a regular Excel file and send it as an attachment or upload it to a shared folder. The recipients can open and view your workbook using Excel 2016 or later versions. They can also interact with your reports using slicers and filters, but they cannot modify your data model or formulas.
Publish your workbook to SharePoint or Microsoft 365. The recipients can access your workbook using a web browser or Excel Online. They can also interact with your reports using slicers and filters, but they cannot modify your data model or formulas.
Export your workbook to Power BI. Power BI is a cloud-based service that allows you to create and share interactive dashboards and reports. The recipients can access your workbook using a web browser or a mobile app. They can also interact with your reports using slicers and filters, as well as use other features of Power BI such as Q&A, natural language queries, etc.
Tips and Tricks for Using Power Pivot Effectively
Power Pivot is a powerful tool that can help you perform advanced data analysis in Excel. However, to use it effectively, you need to follow some best practices and tips. Here are some of them:
Use descriptive names for your tables, columns, and measures. This will make it easier for you to understand and use them in your reports.
Use proper data types for your columns and measures. This will ensure that your calculations are accurate and consistent.
Use filters and slicers to limit the amount of data that you import into Power Pivot. This will improve the performance and efficiency of your data model.
Use measures instead of calculated columns whenever possible. Measures are calculated on demand based on the filter context, while calculated columns are stored in memory for every row in your table. This means that measures are faster and more flexible than calculated columns.
Use DAX functions and operators wisely. DAX has many functions and operators that can help you perform complex calculations on your data. However, some of them are more resource-intensive than others. For example, avoid using volatile functions such as TODAY() or NOW(), as they will recalculate every time you refresh your data. Also, avoid using iterators such as SUMX() or AVERAGEX(), as they will loop through every row in your table. Instead, use aggregators such as SUM() or AVERAGE(), as they will perform faster calculations based on column values.
Learn from online resources and communities. There are many online resources and communities that can help you learn and improve your skills in using Power Pivot. Some of them are:
[Microsoft Docs]: This is the official documentation site for Power Pivot and other Microsoft products. You can find tutorials, guides, references, and examples on how to use Power Pivot and DAX.
[Excel Campus]: This is a popular blog and YouTube channel that provides tips, tricks, and tutorials on Excel and Power Pivot. You can learn from the videos, articles, and courses that cover various topics and scenarios.
[Power Pivot Pro]: This is a website and community that offers training, consulting, and support on Power Pivot and Power BI. You can join the forums, webinars, and events to interact with other users and experts.
Conclusion
Power Pivot is an add-in that can help you perform advanced data analysis in Excel. It allows you to import, manipulate, and analyze large amounts of data from various sources. You can create relationships between tables, add calculated columns and measures using DAX formulas, and create interactive reports using PivotTables and PivotCharts. You can also refresh your data, share your workbooks, and learn from online resources and communities.
If you want to download and use Excel Power Pivot in 2016, you need to enable the add-in first. Then, you can follow the steps in this article to import data, create relationships, add calculations, create reports, refresh data, and share workbooks. You can also use the tips and tricks in this article to use Power Pivot effectively.
We hope you found this article helpful and informative. If you have any questions or feedback, please let us know in the comments below. Thank you for reading!
FAQs
Here are some frequently asked questions about Excel Power Pivot:
What is the difference between Power Pivot and Power Query?
Power Query is another add-in that allows you to connect to, transform, and combine data from various sources. You can use Power Query to clean, filter, merge, append, and shape your data before importing it into Power Pivot. Power Query is also integrated into the Get External Data feature of Power Pivot.
What is the difference between Power Pivot and Power BI?
Power BI is a cloud-based service that allows you to create and share interactive dashboards and reports. You can use Power BI to connect to various data sources, create data models, add calculations using DAX formulas, and create visuals using Power BI Desktop or Power BI Online. You can also export your Power Pivot workbooks to Power BI for further analysis and collaboration.
How do I update Power Pivot to the latest version?
If you have Office 2016 or later versions, you can update Power Pivot through the Microsoft Update service. You can also download the latest version of Power Pivot from the [Microsoft Download Center].
How do I troubleshoot Power Pivot errors?
If you encounter any errors or issues while using Power Pivot, you can try the following solutions:
Check the [Power Pivot Help] page for common problems and solutions.
Use the [DAX Studio] tool to debug your DAX formulas and queries.
Use the [SQL Server Profiler] tool to monitor the performance and activity of your data model.
Contact the [Power Pivot Forum] or the [Power BI Community] for help from other users and experts.
Where can I find more resources on Power Pivot?
Besides the online resources mentioned in this article, you can also find more resources on Power Pivot from these sources:
[PowerPivotPro University]: This is an online course that teaches you how to master Power Pivot and DAX from beginner to advanced levels.
[DAX Patterns]: This is a website that provides ready-to-use DAX solutions for common scenarios and problems.
[DAX Fridays]: This is a YouTube series that covers one DAX function every Friday with examples and explanations.
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